We at the German-Syrian Research Foundation (DSFG) are preparing to take our work to the next
level—and we’re looking for a dedicated Board Administrative Assistant to join us on this journey:

Board Administrative Assistant,
Volunteering (non-paid), 4-6 Hours weekly

Our Foundation is 100% volunteers, we believe in volunteering next to our regular jobs. Research is our
trade and openness is our way of supporting the scientific society. If you share our core beliefs, have the
time, and are enthusiastic to take part in our projects, then do not hesitate to apply. We are excited to get
to know you.

• Core Requirements:
  An Administrative Assistant at the German-Syrian Research Foundation is expected to have the following
  Capabilities:
  ● Minute-Taking: Active listening, concise and clear writing, and strong organization to accurately
  capture and document meeting outcomes.
  ● Appointment Coordination: Proficiency in scheduling and managing meetings using Google
  Calendar or similar tools, with a keen eye for detail and time management.
  ● Digital Organization: Maintaining and structuring digital records and archives efficiently using
  platforms like Google Drive.
  ● Communication Support: Handling board correspondence and following up on relevant
  administrative matters.
  ● Archiving: Creating and managing the Foundation’s digital archive.
  ● Experience: Former administrative experience is an asset, though not mandatory.
  Skills Requirements:
  ● Strong time management and organizational skills
  ● Excellent written and verbal communication
  ● Active listening and concise summarization
  ● Attention to detail in note-taking and scheduling
  ● Proficiency with digital tools (especially Google Calendar, Google Drive, etc.)
  ● Comfortable working independently and remotely
  ● Good command of English

• Responsibilities:
  As an Administrative Assistant at the German-Syrian Research Foundation, you will be in charge of the
  following:
  ● Take and distribute accurate meeting minutes in a timely manner
  ● Schedule and coordinate meetings, ensuring availability and clear communication
  ● Send detailed meeting invitations and follow up as needed
  ● Organize and maintain digital and physical files
  ● Respond to emails and internal communication professionally and promptly
  ● Support the preparation of reports, presentations, and other administrative materials
  ● Monitor deadlines and follow up on tasks to ensure completion
  ● Provide general administrative support to the board and team members

• What do we offer?
  ● A chance to contribute to a respected and impactful non-profit organization
  ● Access to a network of professionals in the NGO and education sectors
  ● Opportunities to learn about scholarship and academic support processes
  ● Participation in DSFG seminars and workshops
  ● A Volunteer Certificate and Experience Certificate upon successful completion
  ● Practical experience in a collaborative, international, and mission-driven environment

Payment:
This post is unpaid.

How to apply: