We at the German-Syrian Research Foundation are looking to expand our Environment Initiative Team — the Center for Environmental Studies & Academic Collaboration — as we prepare to take our work to the next level. For this purpose, we are looking for an:
Administrative Assistant ,
Volunteering (non-paid), 2-4 Hours weekly
Our Foundation is 100% volunteers, we believe in volunteering next to our regular jobs. Research is our trade and openness is our way of supporting the scientific society. If you share our core beliefs, have the time, and are enthusiastic to take part in our projects, then do not hesitate to apply. We are excited to get to know you.
Core Requirements:
An Administrative Assistant at the German-Syrian Research Foundation is expected to have the following Capabilities:
- Keeping Meeting Minutes: Active listening, concise writing, and organizational skills to capture key points, decisions, and action items during meetings, ensuring accurate and timely documentation.
- Effective Appointment Scheduling: Organizational, communication, and technical skills, including time management, attention to detail, and proficiency with scheduling appointments on Google Calendar.
- Former experience in administrative assistance is a plus.
Skills Requirements:
- Time Management
- Communication skills
- Active listening (paying close attention during meetings)
- Concise writing (summarizing clearly without too much detail)
- Organization (structuring notes in a useful format and distributing them promptly)
- Technical skills (using Google Calendar and possibly other tools)
Responsibilities:
As an Administrative Assistant at the German-Syrian Research Foundation you will be in charge of the followings:
- Taking and distributing meeting minutes, ensuring timely and accurate summaries
- Scheduling and managing appointments and meetings using Google Calendar or equivalent tools
- Coordinating availability and sending well-detailed meeting invitations
- Maintaining and organizing both digital and physical files and documents
- Responding to emails and other communications promptly and professionally
- Assisting in the preparation of reports, presentations, and administrative materials
- Following up on assigned tasks and deadlines to ensure timely completion
- Providing general administrative support to team members and leadership as required
What do we offer?
- Access to a network of professionals and highly motivated people in the NGOs / education fields.
- The opportunity to learn about scholarship processing.
- Access to DSFG seminars and workshops.
- Volunteering Certificate.